Privacy Policy

Last Updated: October 2026

CarAuc Japan LLC, a Wyoming limited liability company having its registered office at 30 N Gould St Ste R, Sheridan, WY 82801, USA (“Company”, “we”, “us”, or “our”), is committed to safeguarding the commercial and personal data of our business clients, corporate counterparties, and website visitors.

This Privacy Policy outlines the types of information we collect, how it is processed to fulfill international commercial trade, and the security measures enforced across our operations.

1. Scope & B2B Focus

This Privacy Policy applies to all commercial interactions, vehicle sourcing inquiries, and services provided via caraucjapan.com. Our platform operates exclusively on a Business-to-Business (B2B) basis. We collect and process data solely for legitimate commercial procurement, international trade logistics, Customer Due Diligence (CDD), and statutory compliance.

2. Information We Collect

To execute cross-border vehicle procurement, satisfy US financial anti-money laundering regulations, and generate international shipping documentation, we collect the following categories of information:

Corporate & Business Data: Company name, jurisdiction of incorporation, business registration numbers, tax identification numbers, physical office addresses, and official corporate documentation.
Representative & Buyer Identification: Full legal name, job title, commercial email address, phone/messaging numbers, and government-issued identification (such as passport copies or national IDs) of authorized directors, procurement officers, or designated consignees.
Transaction & Financial Records: Originating bank details, SWIFT remittance receipts, invoice records, payment confirmations, and transaction reference numbers.
Logistics & Customs Clearance Data: Consignee details, notify party information, destination port preferences, and import permit documentation required for maritime Bill of Lading (B/L) issuance and customs clearance.
Technical & Usage Data: IP addresses, browser types, operating systems, and page interaction metrics collected automatically via essential website security and analytics logs.

3. Legal Basis & How We Use Your Information

We process collected data strictly for lawful commercial purposes:

Contract Execution: Preparing Proforma Invoices, coordinating vehicle purchases with Japanese auction houses and wholesale partners, managing inland port logistics, and booking ocean freight.
Regulatory & AML Compliance: Fulfilling statutory Know Your Customer (KYC) and Anti-Money Laundering (AML) mandates required by US financial institutions, FinCEN regulations, and international trade laws.
Maritime & Export Clearing: Generating official Bills of Lading, Export Certificates (Yushutsu Massho), and pre-shipment inspection documentation (JEVIC, EAA, QISJ).
B2B Client Communication: Transmitting auction inspection translations, bidding status updates, vessel tracking notifications, and commercial invoices.

We do not sell, rent, lease, or monetize your corporate or personal data to third-party ad brokers or marketing agencies.

4. Disclosure & Information Sharing

To complete cross-border vehicle exports, your data may be shared with necessary third-party trade execution partners under strict operational conditions:

Japanese Export & Auction Partners: Licensed wholesale suppliers, auction houses, and domestic transport networks (Rikuso) in Japan to acquire and transport purchased inventory.
Maritime Lines & Freight Forwarders: Ocean carriers, Ro-Ro shipping operators, port terminal managers, and customs clearing agents to issue shipping documentation and clear customs.
Institutional Financial Partners: Licensed commercial banks and payment processing platforms in the United States to verify originating wires and process B2B trade settlements.
Legal & Statutory Authorities: Government agencies, tax authorities, or law enforcement bodies when strictly required by applicable law, court order, or official regulatory inquiry.

5. Data Security & Storage

We implement industry-standard administrative, technical, and physical security protocols to safeguard your information against unauthorized access, loss, or alteration:

Transmission Security: All data transmitted through our website is encrypted using Transport Layer Security (TLS/HTTPS).
Access Controls: Access to corporate client identification and financial files is restricted solely to authorized compliance and operations personnel.
Storage Environment: Data is maintained within secure, encrypted cloud infrastructure.

6. Statutory Record Retention

In accordance with US Internal Revenue Service (IRS) regulations, maritime customs standards, and international banking compliance rules, transaction records, commercial invoices, KYC identity files, and shipping manifests are retained for a minimum of five (5) years following the conclusion of a commercial transaction.

7. Cookies & Web Tracking

Our website utilizes essential technical cookies to ensure site functionality, secure session navigation, and evaluate basic performance metrics. We do not deploy invasive cross-site tracking cookies or consumer profiling tools. You can manage or disable cookies through your web browser settings, though certain functional areas of the portal may require essential cookies to operate correctly.

8. International Data Transfers

Executing cross-border automotive exports inherently requires the transfer of commercial data across international borders—primarily between the United States, Japan, and your designated destination port jurisdiction. By engaging our services or submitting inquiries, you acknowledge and consent to these necessary trade-related data transfers.

9. Contact Information & Compliance Desk

For questions regarding this Privacy Policy, corporate data records, or compliance procedures, please contact our compliance desk:

Legal Entity: CarAuc Japan LLC
Compliance Desk: procurement@caraucjapan.com
Registered Office: 30 N Gould St Ste R, Sheridan, WY 82801, USA
Corporate Telephone: +1 (307) 466-6008

B2B Heavy Equipment & Fleet Sourcing Agency